Documenting Service Maintenance

chefwong · 03-07-2023, 05:47 PM

How are you guys documenting mods/service/etc

Nothing crazy. Just a excel spreadsheet
I took a pic of the cluster just to -remark- the odometer reading of when I swapped tires. Not the best way to insert it into the excel document so I just saved the photo as a PDF and just dumped a filename as Tire Swap 030723.pdf....

There must be a fancier way than this right ?

cfm56d7b · 03-07-2023, 06:02 PM

I scan all receipts as PDF, incorporate date and mileage in the file name, and save all files in Dropbox. If pictures are needed, I add them to PDF files as new pages.

mrjimyjohn · 03-07-2023, 06:09 PM

I’m using an app called fuelly for my own knowledge and keeping a box of paperwork for the unlikely event I sell this thing before its death

LogicalApex · 03-07-2023, 06:17 PM

Quote:

Originally Posted by cfm56d7b

I scan all receipts as PDF, incorporate date and mileage in the file name, and save all files in Dropbox. If pictures are needed, I add them to PDF files as new pages.

Same here, except in DEVONthink instead of Dropbox.

chefwong · 03-07-2023, 06:29 PM

Like DUH. After reading this, I added a second page PDF to my mount/balance receipt. In Retrospect, I undid it and kept it as a jpeg and pdf'ed it. Shrunk it from a 11mb HEIC to a 169KB file

Because, when I swap for snows again, it's going to be single pdf.

Just trying to be consistent.

DocL · 03-07-2023, 06:52 PM

I have folder in my file cabinet labeled "M3" and I put all my receipts for anything service/mod related to my car in. Been doing it like that for 40 years and it's worked well so far.

DanG · 03-07-2023, 08:36 PM

Quote:

Originally Posted by DocL

I have folder in my file cabinet labeled "M3" and I put all my receipts for anything service/mod related to my car in. Been doing it like that for 40 years and it's worked well so far.

I do the same thing for my M2. Like wise I have had this practice for too many years.

DubaiRich · 03-08-2023, 12:00 PM

I keep a binder with plastic sleeves; Log all repairs based on date of action.

Westside Guy · 03-12-2023, 08:50 AM

Quote:

Originally Posted by DocL

I have folder in my file cabinet labeled "M3" and I put all my receipts for anything service/mod related to my car in. Been doing it like that for 40 years and it's worked well so far.

I have been doing the same thing since 1994. My folder is simply titled Auto receipts.

03-07-2023, 05:47 PM	#1
chefwong Major 519 Rep 1,315 Posts Drives: X5 Join Date: Sep 2007 Location: NYC iTrader: (0)	Documenting Service Maintenance How are you guys documenting mods/service/etc Nothing crazy. Just a excel spreadsheet I took a pic of the cluster just to -remark- the odometer reading of when I swapped tires. Not the best way to insert it into the excel document so I just saved the photo as a PDF and just dumped a filename as Tire Swap 030723.pdf.... There must be a fancier way than this right ?
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03-07-2023, 06:02 PM	#2
cfm56d7b Lieutenant General 7048 Rep 11,182 Posts Drives: 2025 BMW X6 M60i & 2015 BMW X5 Join Date: Nov 2012 Location: DFW iTrader: (2)	I scan all receipts as PDF, incorporate date and mileage in the file name, and save all files in Dropbox. If pictures are needed, I add them to PDF files as new pages.
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03-07-2023, 06:09 PM	#3
mrjimyjohn Private First Class 52 Rep 112 Posts Drives: E92 328i xdrive Join Date: Nov 2021 Location: Toronto iTrader: (0)	I’m using an app called fuelly for my own knowledge and keeping a box of paperwork for the unlikely event I sell this thing before its death
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03-07-2023, 06:29 PM	#5
chefwong Major 519 Rep 1,315 Posts Drives: X5 Join Date: Sep 2007 Location: NYC iTrader: (0)	Like DUH. After reading this, I added a second page PDF to my mount/balance receipt. In Retrospect, I undid it and kept it as a jpeg and pdf'ed it. Shrunk it from a 11mb HEIC to a 169KB file Because, when I swap for snows again, it's going to be single pdf. Just trying to be consistent.
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03-07-2023, 06:52 PM	#6
DocL Captain 2227 Rep 990 Posts Drives: 2018 M3 Comp 6spd Join Date: Jan 2019 Location: Delray Beach iTrader: (2)	I have folder in my file cabinet labeled "M3" and I put all my receipts for anything service/mod related to my car in. Been doing it like that for 40 years and it's worked well so far. __________________ 2018 F80 M3. YMB/BLK. ZCP. Three Pedals. "Education will never be as expensive as ignorance."
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03-08-2023, 12:00 PM	#8
DubaiRich Private 218 Rep 92 Posts Drives: 2010 Z4; 2008 118D Join Date: Oct 2022 Location: Naples, Italy iTrader: (0) Garage List 2010 BMW Z4 [8.17]	I keep a binder with plastic sleeves; Log all repairs based on date of action.
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